Minutes of Executive Committee
November 13, 2008
Welcome: President Jay Higginson opened the meeting at 11:35 AM and welcomed the attendees. Chaplain James Taylor gave the Invocation.
President Jay Higginson
President-Elect David Bowles
Vice-President Rueben Perez
Treasurer Peter Baron
Secretary George Harcourt
Compatriot Courtland Snyder
Compatriot Harry Long
Compatriot John Hollje
Compatriot Ed Heath
Compatriot Stephen Rohrbough
Compatriot John Orr
A. Treasurer’s Report: Compatriot Baron provided a handout of the Treasurer’s Report noting the Guaranty Bank Checking Account balance for October 31, 2008 was $5,388.74 or &102.13 more than month ending September 30, 2008. A motion was made and seconded to accept the report as presented. The motion passed. A second motion was made and seconded to purchase a $1,000 Certificate of Deposit that would earn 4% interest for 1 year. The motion carried. Compatriot Baron asked everyone to submit their outstanding bills as soon as possible so the Account can be reviewed at the end of the year.
B. Genealogist Report: Compatriot
C. Publicity Report: No report was given due to Compatriot Jerry Fulenwider’s absence. However, President Higginson stated that Compatriot Fulenwider has done a great job for us this year and he hoped that Compatriot Fulenwider would continue to serve as Publicity Chairman next year.
D. Newsletter Editor: President Higginson stated that we still need a new Editor to replace Compatriot Harcourt who has perform valuable service to the Chapter but needs relief after many years of outstanding service. He asked committee members to search out a candidate.
E. Programs Report: Compatriot Perez handout a draft schedule of our 2009 Chapter and EC Meetings. He sought discussion about the possibility of realigning all Membership Meetings to the 3rd Wednesday of each month. Doing so would avoid confusion for members when the meetings are scheduled for the 3rd week in November and December from the normal schedule. A motion was made and seconded to present the scheduling change to the members at the Membership Meeting next week (November 19th). The motion carried.
Report: Compatriot Stephen Rohrbough reported that he would finalize the
Heroism Awards/Medals that will be presented on November 29th at the
G. Color Guard: Compatriot Frank Rohrbough noted that our Chapter Color Guard would be needed at several events to include: 1) the “Battle of Badges” Ice Hockey Fund Raiser on November 29th at the AT&T Center at 7 PM, 2) the Joint SAR/DAR Holiday Luncheon at the San Antonio Country Club on December 13th, and 3) the George Washington Day Parade in Laredo on February 21st.
H. Knight Essay: Compatriot Bowles is awaiting entries for the Contest from the Minnie Stevens Piper Found. Entries must be received by December 31st.
I. ROTC: Compatriot Snyder reported that he has 30 high schools and 3 universities lined up for his 2009 program. He seeks support from his committee members and any other compatriots to help make the award presentations throughout the year.
J. Membership Report: Compatriot Harcourt handed out a current listing of membership in the Chapter.
K. Newsletter: Compatriot Harcourt noted that the next Newsletter would be sent out electronically by this weekend.
Program: Compatriot John Orr commented
that he has set up a Flag Program for December
16th at 7 PM at the
B. Status of New Members: Compatriot Harcourt reported that he has several new members who need to be inducted. Compatriot Baron reported that Compatriot Kenneth Ward Pfeiffer would be attending the Chapter Meeting on November 19th. President Higginson will induct him during the meeting.
C. Payment of dues: President Higginson reported that SAR dues should be paid by the end of November.
D. Status of Snyder Scholarship: A new scholarship in the name of Compatriot Courtland Snyder will be established and funded by a donation at the December Chapter Meeting in the amount of $25,000 from Compatriot Ed Snyder, son of Compatriot Courtland Snyder. President Higginson stated that a committee is needed to establish the criteria for awarding a scholarship. Members who have agreed to serve include Compatriots Harry Long (Chair), Joe Ware, Jay Higginson, Courtland Snyder, Ed Snyder and Peter Baron.
Committee Report above (
Von Ormy Parade:
Compatriot Baron stated that the
C. Nominations of Officers for 2009: Compatriot Stephen Rohrbough presented a draft slate of officer for 2009 election of officers. The Slate includes:
President: Compatriot David Bowles
President-Elect: Compatriot Peter Baron
V/President: Compatriot Rueben Perez
Treasurer: Compatriot Peter Baron
Secretary: Compatriot George Harcourt
Registrar: Compatriot George Harcourt
Historian Compatriot Jim Massingill
Chaplain: Compatriot James Taylor
Sgt at Arms: Compatriot Frank Rohrbough
Genealogist: Compatriot James Taylor
Chancellor: Compatriot Bradley Stephenson
A motion was made to accept the Slate. The motion passed. The Slate will be presented to the membership at the November 19th Chapter Meeting; the Slate will also be announced in the next Newsletter. The election will be conducted at the December 17th Chapter Meeting.
Participation in Fiesta: Compatriot Heath reported that our
application was denied by the Fiesta Commission. He reported that he had
attended a meeting to get further information and was told that the Commission
Board was seeking organizations to provide “more entertainment”. We can reapply next year. We are still
scheduled to conduct an event at the
E. Newsletter Status: President Higginson asked for the status of the newsletter. Compatriot Harcourt stated he was working on a short version for this weekend and a more comprehensive Newsletter in December/January. President Higginson thanked Compatriot Harcourt for his longtime service as Editor and asked all committee members to seek out a replacement for Compatriot Harcourt. He noted that we are long overdue in finding a new Editor.
Joint Meeting of
A. Next Chapter Meeting: Compatriot (Judge Ed Butler will be our guest speaker on November 19th. The committee agreed that a book on the US Constitution and Declaration of Independence would be presented to Compatriot Butler, but the book would be donated to the Frank Tejeda Middle School Library (the school hosts the History Fair each year). The book would have Compatriot Butler’s nameplate on it.
B. History Fair: Compatriot Frank Rohrbough reported that we have been invited to
participate in a History Fair at
Adjournment: President Higginson adjourned the meeting at 1:30 PM.
Frank Rohrbough, Recorder