Minutes of Executive Committee
January 22, 2009
The Petroleum Club,
Welcome: President Jay Higginson opened the meeting at 11:45 AM and welcomed the attendees.
President Jay Higginson
President-Elect David Bowles
Vice-President Rueben Perez
Treasurer Peter Baron
Secretary George Harcourt
Compatriot Courtland Snyder
Compatriot Harry Long
Compatriot John Hollje
Compatriot Frank Rohrbough
Compatriot Stephen Rohrbough
Compatriot John Orr
Compatriot Joe Ware
Compatriot Jim Massingill
A. Treasurer’s Report: Compatriot Baron provided a handout of the Treasurer’s Report for the Year 2008 and for the current month. He noted the Guaranty Bank Checking Account balance for December 31, 2008 was $4154.20, down $2116.25 from a starting balance of $6270.45 on January 1, 2008. He explained that part of the difference was the $1,000 for the purchase of a Certificate of Deposit on November 11, 2008 at a rate of 3.75%. A motion was made and seconded to accept the report as presented. The Motion Passed. Compatriot Baron asked that all payments for meals for our Chapter Meetings be paid by check. Payments may be made each month, quarterly or the full year as preferred by the member.
B. Historian’s Report: Compatriot Jim Massingill stated that he would pass compatriot vignettes on their patriot ancestor to Max Strozier for posting on the Chapter’s Webpage “Compatriots and Patriots Listing” that is being developed (see paragraph L below.) Links will be provided under the Compatriot’s name to the compatriot vignettes. He commented on receiving a “1783 Silver Dollar of the American Revolution” noting that members may purchase one for $49 plus shipping from GovMint.com.
C. Publicity Report: Because Compatriot Jerry Fulenwider was absent, no report was available. However, President Higginson stated that he wanted information regarding the induction of new members’ be passed on the Compatriot Fulenwider for possible publication in local newspapers.
D. Newsletter Editor: President Higginson again called for help from Committee members to find a new Editor to replace Compatriot Harcourt. With the election of new officers for 2009, Compatriot Harcourt agreed to publish “one more newsletter” following the January Chapter Meeting.
E. Awards Report: Compatriot Stephen Rohrbough reported that the Heroism Award Certificate and Medal for Fire Engine Crew #7 had been framed and ready for delivery to the Fire House. Compatriot Baron will deliver it to the Crew. President Higginson asked Compatriot Rohrbough to do an inventory for all Chapter Medals and Awards and restock needed supplies. Compatriot Baron proposed that we establish an Eagle Scout Recognition Program to publicly recognize scouts for their achievement. He nominated Compatriot Higginson to oversee Eagle Scout Program. A motion was made and seconded to establish an Awards Committee Budget of $300, which includes $75 for scouting recognition, for this calendar year. The Motion Passed.
Guard: Compatriot Frank Rohrbough
noted that our Chapter Color Guard has been asked to assist in Color Guard
duties at the TX Society DAR State Convention on evening of March 14th
at the Omni Hotel (Wurzbach at IH-10W) at 6 PM. He noted that we will join the
TXSSAR Color Guard. He reminded attendees that everyone was invited to
participate in the George Washington Day Parade in
G. Programs Report: Working on behalf of the Chapter, Vice President Perez stated that he had submitted the nomination letter for Max Strozier to TXSSAR and NSSAR for his work on our webpage. He has made our Chapter Webpage an outstanding site over the last two years. Compatriot Perez noted that he was awaiting confirmation on Senator Jeff Wentworth’s availability for our February 18th Chapter Meeting. He stated that Compatriot Baron (speaking on Revolutionary period weapons) would be our backup should Senator Wentworth be unable to attend.
H. Knight Essay: Compatriot Bowles reported that he had received 28 applications from the Minnie Stevens Piper Foundation but 27 failed to include an essay. One application did include an essay which is under review. Committee action is pending.
I. Poster Contest: No report was provided due to the absence of Compatriot Bill Clanton.
J. ROTC: Compatriot Snyder reported that he has 30 high schools and 3 universities lined up for his 2009 program. He stated that he has some members lined up to make the presentations but is seeking the help of other compatriots who wish to participate. Compatriot Stephen Rohrbough asked if we have any “Enhanced ROTC Award” nominees. Compatriot Snyder said he received no nominations. Compatriot Rohrbough suggested that we work directly with the ROTC Program Directors at a couple of targeted high schools so that we can nominate one to TXSSAR next year.
Program: Compatriot John Orr stated
that he was working on several candidate organizations for recognition in 2009.
Candidates being considered include
L. Website: In the absence of Compatriot Max Strozier, Compatriot Baron reported on the progress he and Compatriot Strozier are making on posting the “Compatriots and Patriots Listing” on the Chapter’s Website. He noted that the project is a “work in progress”. Members are invited to review the pages on the Website.
M. Membership/Recruiting: Compatriot Harcourt provided a listing of members noting that 28 had NOT paid their 2009 dues. Of that number, he stated that 5 members had just paid their dues this past week. He has emailed those still outstanding to remind them to pay their dues or they would have to pay a penalty fee to reinstate their membership. Compatriot Harcourt stated he would prepare a Memorial Resolution for placement on our Webpage for Compatriot Tommy Richardson who recently passed away. Memorial Resolutions will be prepared for Compatriots Roger Bowles and Donald Knapp.
Washington Parade in
B. Chapter’s Year End Report: Compatriot Stephen Rohrbough advised that the Chapter’s Annual Report has been completed and sent to TXSSAR (Chairman, CMA) and District VP (District #3 – Compatriot George Harcourt). Chapter President Higginson asked Compatriot Rohrbough to make copies for members attending the Chapter Meeting next week (January 28th). This will help members know the extent of our Chapter programs and activities for the past year and assist in the development of the Chapter’s agenda for CY 2009.
C. Snyder Scholarship Fund: President Higginson and Compatriot Harry Long reported that the next meeting of the Scholarship Fund Committee would be held next week after the Chapter Meeting. Topics to be addressed include investment and targeting ROTC program in Bexar area schools.
Officer for 2009: President Higginson reminded attendees that TXSSAR President
Fife would be attending our Chapter Meeting next Wednesday to induct our new
Chapter Officers. Compatriot
Harcourt stated that he would host President Fife and his wife Suzanne at his
home and that he would host a social at his home (
B. Change in Location for Chapter Meetings: Vice President Perez report on his meeting with the staff of The Petroleum Club outlining their fees and service for holding our monthly Chapter Meeting at the Club. The meal cost is $21.60 which include gratuity (no tax because of our tax exempt status). Members would be charged $23, which provides a cushion for guest speaker’s meals. After reviewing the details and cost, attendees were given a tour of the Club. After some discussion, a motion was made and seconded to move our monthly meeting to the Petroleum Club effective March 2009. The motion passed.
C. Legal Status of Our Monthly Drawing: President Higginson reported that our 50-50 drawings at Chapter Meetings do not conflict with state laws and that it is okay to continue our drawings.
D. Event Record Form: Compatriot Baron reported that he has drafted a form for reporting various events we conduct each month. He requested each program chairman prepare this form and submit it each month so we can better track our events and who participates in them. This documentation will ease our preparation of the Chapter’s Annual Report to TXSSAR.
Participation in Fiesta: Compatriot Frank Rohrbough reported that we needed to firm up our
plans for conducting an event at the
A. History Fair: President Higginson requested an update of our participation in the
History Fair. Compatriot Frank Rohrbough reported that we have been invited to
participate again in a History Fair hosted by
Adjournment: President Higginson adjourned the meeting at 2 PM.