San Antonio Chapter #4 TXSSAR

Sons of the American Revolution


Executive Committee Meeting Minutes


November 4, 2009

Lion & Rose Pub


I.              Call to Order

President David Bowles called to order the regular meeting of the Executive Committee at 11:40 A.M.


II.           Roll Call

The following compatriots were present: David Bowles, Frank Rohrbough, Stephen Rohrbough, Courtland Snyder, George Harcourt, Harry Long, Joe Ware, Jay Higginson, Rueben Perez, Jim Massingill, John Orr and John Hollje.


III.         Approval of Minutes

President Bowles called for the review of the Minutes of October 15, 2009. A motion was made and seconded to approve them as written. The motion passed.


IV.        Treasurerís Report

President Bowles presented the Treasurerís Report for November 2009 on behalf of the Treasurer, Compatriot Baron. A motion was made and seconded to accept the report as presented. The Motion Passed.


The President asked that future Financial Reports be standardized using software such as Peachtree or Quick Book.

V.     †††Committee Reports No Other Committee reports were given.

VI.        Old Business

a.    Veterans Day Parade, November 7th: Compatriot Rohrbough reported that on Saturday, November 7th we will participate in the US Military Veterans Day Parade. The Boerne Chapter will join us in this event. Parade starts at noon near the Alamo. All members are invited to participate and support this event. For more information contact Compatriot Frank Rohrbough.

b.   Veterans Day Gala Event: Compatriot Higginson reported on the status of planning for the event. He has received 71 reservations and asked members to keep calling each member of the Chapter to extend a personal invite as a follow up to the mailing of Invitations that the Secretary sent in October. Compatriot Higginson reminded members to bring an item for the Silent Auction. He noted that the checks for the Gala have been sent to the Treasurer. Sale of the Raffle Tickets for the Musket is going well. Compatriot Harcourt asked for comments on the draft copy of the Program.


VII.      New Business

a.    Slate of Officers for 2010: Compatriot Frank Rohrbough provided a slate for the Committee to approve. See attached. Compatriot Long recommended that Compatriot Albert Metts be approved as Honorary Chapter President and be recognized at the January 2010 Meeting. Compatriot Rohrbough noted that the By-Laws allows for such an appointment. A motion was made to accept the Slate as amended. The Motion passed. The Slate will be announced to the Membership at the Gala on November 11th and the Election will be held at the Chapter Meeting on December 10, 2009 at the Lion and Rose Restaurant at Blanco and Loop 410.

b.   Budget for 2010: Compatriot Baron drafted a Budget for 2010 asking the Committee to review and be prepared to approve it at the December Executive Committee Meeting. When approved, it will be presented to the Membership, mostly likely at the December or January Chapter Meeting.

c.    Chapter By-Laws:This item was not addressed.

d.   Hosting the TXSSAR Annual Meeting: Compatriot Harcourt asked the Committee to consider hosting the TXSSAR Annual Meeting in March 2011. After some discussion the Committee tabled the matter until the next Meeting on December 10th.

e.    2010 Dues Notices: TXSSAR has sent the 2010 Dues Notice to all SAR Members in the Texas Society.

f.     Texas State Genealogical Society Meeting: Compatriot Long stated that he would be going to the Omni Hotel (Colonnade Blvd) on IH-10 West on Friday to sell raffle tickets for our Musket Raffle. He asked that others volunteer to man the desk in the exhibit area of the Hotel on Saturday, November 6th and 7th. For more information contact Compatriot Long.

g.    Candidate for District Vice President TXSSAR: Compatriot Harcourt asked if any member would be interested is serving as District Vice President for the Texas Society for our Region. No one expressed interest. Heíll look for a candidate from another Chapter in our Region.


VII. Adjournment There being no other business to conduct, President Bowles adjourned the meeting at 1:05 PM.


Frank Rohrbough, Recorder